Now Live
- Exhibitor Registration & Housing*
- Exhibitor Service Manual
- Order the mobile app version of the Lead retrieval license in the Exhibitor Registration Portal
June
June 26
- Full payment must be received regardless of contract submission date
- Floor plans with dimensions due for any exhibitor occupying an Island
- Exhibitor Certificate of Insurance (COI) due
- Exhibitor Drawings/Raffles notification due
*Exhibitors must be registered in order to book hotel rooms
EXHIBITOR RESOURCE PAGE
Bookmark the Exhibitor Resource Page for a full list of important Dates & Deadlines and to stay up to date on the most current exhibitor information, especially the Exhibitor Rules & Regulations:
Exhibitor Resources Page
Exhibitor Rules & Regulations
EXHIBITOR HOURS
MOVE-IN
Saturday, October 3 8:00 AM – 4:30 PM
Sunday, October 4 8:00 AM – 3:00 PM
*All booths must be set up by 3:00 PM on Sunday, October 4.
EXHIBIT HALL OPEN
Sunday, October 4 4:45 PM – 6:30 PM
Monday, October 5 8:00 AM – 9:00 AM
11:15 AM – 1:00 PM
4:30 PM – 6:30 PM
Tuesday, October 6 8:00 AM – 9:00 AM
11:15 AM – 1:00 PM
MOVE-OUT
Tuesday, October 6 1:00 PM – 8:00 PM
* All carriers must check- in by 6:00 PM on Tuesday, October 6
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Exhibitors are provided (3) complimentary Exhibit Hall badges and (1) complimentary Full Conference badge per 100 sq. ft. of exhibit space purchased. Additional exhibit hall registrations can be purchased separately for $250. Additional Full Conference registrations can be purchased separately for $730 through August 24. As of August 25, rates increase to $350 for exhibit hall badge and $830 for Exhibitor Full Conference.
Please note:
- Both badge types allow your employees to enter the exhibit hall for Exhibitor Move-In, Show Hours and Exhibitor Move-Out.
- These badges are for your company employees only. They may not be given or transferred to other conference attendees.
- Badges must be worn at all times in the exhibit hall and are required for access to the exhibit hall.
- Exhibitor badge types allow access to the 2026 ASHRM Annual Conference, beginning October 4at 8:00 AM.
- Exhibit Hall badges do NOT allow access to Lunch and Learns that are sponsored by other exhibitors.
Exhibitor registration information for name badges is sent out by the ASHRM Registration team, ashrmed@aha.org with the subject line “Welcome to ASHRM Annual Conference 2026 - Login to the Exhibitor Portal”.
This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ashrmed@aha.org.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
LOCATION
Phoenix Convention Center
100 North 3rd St
Phoenix, AZ 85004
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of August 24 or until all rooms in the group block have been reserved, whichever occurs first.
You must first complete exhibitor registration for the conference to reserve housing for the conference. The link to book your accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact ashrmed@aha.org.
EXHIBITOR SERVICE MANUAL
The Exhibitor Services Manual is live!
The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for ASHRM26 Annual Conference. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to ASHRM Annual Conference 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com. The Discount Deadline is August 31.
The online Exhibitor Services Manual, including important show information and order forms can be accessed by following these steps:
- Visit the Online Service Center by clicking here.
- To place your order online, login to your account using the email address associated with your account.
- Select "Order Services" to start shopping
- If you have any questions regarding your booth furnishings or service orders, please contact ExhibitorService@theexpogroup.com
Access theTEG ExpoPortal
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the TEG ExpoPortal.
Items included with your booth are:
- 8’ high black back drape
- 3’ high black side drape,
- 7×44” booth identification sign
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of booth space prior to show opening
BOOTH PAYMENT REMINDER
Your payment is due within 30 days of receipt of your invoice, per the ASHRM26 Rules and Regulations, Section 4. Please connect with Kris King at krking@smithbucklin.com today for additional details on extended payment terms if necessary. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from ASHRM’s invoicing & collection team in the coming weeks with the subject line “Your ASHRM invoice is ready.” If you have any questions regarding your invoice, or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com.
SPONSORSHIPS AND ADVERTISING ONSITE
Are you looking to expand your presence and further engage with the Summit Attendees? Optimize your impact and build an onsite presence by securing sponsorships. The 2026 ASHRM Annual Conference sponsorship options including speaking sessions, increased branding, and year-round advertising opportunities.
Customize your engagement today by submitting a Sponsorship Contract or contact Kevin McDonnell, kmcdonnell@smithbucklin.com.
Sponsorship Page
Sponsorship Contract
If you have any questions, please do not hesitate to contact us. Thank you for your support of the 2026 ASHRM Annual Conference!
Best regards,
ASHRM Show Management
