UPCOMING IMPORTANT DATES & DEADLINES
Now Available
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Exhibitor Registration & Housing is live*
*Exhibitors must be registered in order to book hotel rooms
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Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
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Exhibitor Service Manual available to all exhibitors
June
June 26
AHRMM EXHIBITOR LOGISTICS WEBINAR
This webinar will assist with preparations and cover information such as: Registration, Move-In and Set-Up, Labor Rules, the Exhibitor Service Kit and online Exhibitor Resource Center. Customer Service Representatives and Service Providers will be available during the webinar to answer any questions you may have regarding labor, utilities, catering, etc. Webinar date and registration link are coming soon.
EXHIBITOR PROFILE
Make sure attendees can easily discover what your company has to offer by updating your profile and categories TODAY. Simply log in to the Exhibitor Registration Portal to add or make changes. New this year, exhibitors can select up to 3 categories. Detailed instructions are available in the “Exhibitor Registration & Exhibitor Profile How-to-Guide”.
Your profile includes:
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Company name
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Company logo
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Description
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Company phone number
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Company email address
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Website
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Social media handle
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Up to 3 categories
EXHIBITOR SERVICE MANUAL
The Exhibitor Services Manual is live!
The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for ASHRM26 Annual Conference. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to ASHRM Annual Conference 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com. The Discount Deadline is August 31.
The online Exhibitor Services Manual, including important show information and order forms can be accessed by following these steps:
- Visit the Online Service Center by clicking here.
- To place your order online, login to your account using the email address associated with your account.
- Select "Order Services" to start shopping
- If you have any questions regarding your booth furnishings or service orders, please contact ExhibitorService@theexpogroup.com
Access theTEG ExpoPortal
TRADESHOW BUDGET WORKSHEET
New! Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for the Conference.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the TEG ExpoPortal.
Items included with your booth are:
- 8’ high black back drape
- 3’ high black side drape,
- 7×44” booth identification sign
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of booth space prior to show opening
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Register your onsite booth staff today through the Exhibitor Portal. All exhibitors received an email from the ASHRM Registration team, ashrmed@aha.org with the subject line “Welcome to ASHRM Annual Conference 2026 - Login to the Exhibitor Portal”. This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ashrmed@aha.org.
HOTEL RESERVATIONS
Hurry before rooms run out.
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of August 24 or until all rooms in the group block have been reserved, whichever occurs first.
You must first complete exhibitor registration for the conference to reserve housing for the conference. The link to book your accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact ashrmed@aha.org.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
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Purchase a single license for $299 or 3-Pack for $499
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Additional individual licenses are $169
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You will need one license per device
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of August 24 or until all rooms in the group block have been reserved, whichever occurs first.
You must first complete exhibitor registration for the conference to reserve housing for the conference. The link to book your accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact ashrmed@aha.org.
BOOTH PAYMENT REMINDER
The Primary Contact/Billing Contact listed on your contract was sent an invoice from ASHRM’s invoicing & collection team in the coming weeks with the subject line “Your ASHRM invoice is ready.” If you have any questions regarding your invoice, or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com. Your payment is due within 30 days of receipt of your invoice per the ASHRM26 Rules and Regulations, Section 4. Please connect with Kris King at krking@smithbucklin.com today for additional details on extended payment terms if necessary.
SPONSORSHIPS AND ADVERTISING ONSITE
Are you looking to expand your presence and further engage with the Summit Attendees? Optimize your impact and build an onsite presence by securing sponsorships. The 2026 ASHRM Annual Conference sponsorship options including speaking sessions, increased branding, and year-round advertising opportunities.
Customize your engagement today by submitting a Sponsorship Contract or contact Kevin McDonnell, kmcdonnell@smithbucklin.com.
Sponsorship Page
Sponsorship Contract
If you have any questions, please do not hesitate to contact us. Thank you for your support of the 2026 ASHRM Annual Conference!
Best regards,
ASHRM Show Management
