IMPORTANT DATES & DEADLINES
PAST DUE: Action Required
Upcoming Deadlines:
August
August 24
- Cut- Off date for discounted hotel rates
- Exhibitor profile information due for the mobile app
August 31
- The Expo Group (TEG) discount deadline
- Exhibitor Appointed Contractor (EAC) notification due to TEG
To view all upcoming deadline dates, view here.
Action Required:
- Full payment due upon receipt of invoice
- Exhibitor Registration & Housing is live*
*Exhibitors must be registered in order to book hotel rooms
- Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
- Exhibitor Service Manual available to all exhibitors
BOOTH PAYMENT REMINDER
Your payment is due upon receipt of your invoice per the ASHRM26 Rules and Regulations, Section 4. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from ASHRM’s invoicing & collection team. If you have any questions regarding your invoice, or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com
EXHIBITOR SERVICE MANUAL
The Exhibitor Services Manual is live! The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for ASHRM26 Annual Conference. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to ASHRM Annual Conference 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com. The Discount Deadline is August 31.
Access the TEG ExpoPortal
New! Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for the Conference.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the TEG ExpoPortal.
Items included with your booth are:
- 8’ high black back drape
- 3’ high black side drape,
- 7×44” booth identification sign
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- Standard 10x10 carpet
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of booth space prior to show opening
EXHIBITOR BOOTH PERSONNEL & REGISTRATION
Register your onsite booth staff today through the Exhibitor Portal. All exhibitors received an email from the ASHRM Registration team, ashrmed@aha.org with the subject line “Welcome to ASHRM Annual Conference 2026 - Login to the Exhibitor Portal”. This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ashrmed@aha.org.
Registration How-To-Guide
Have you booked your hotel room yet? A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of August 24, or until all rooms in the group block have been reserved, whichever occurs first.
You must first register for your badges to receive the link to reserve housing. If you have not received your confirmation with housing instructions, please contact ashrmed@aha.org.
CONVENTION CENTER
Phoenix Convention Center
100 North Third Street
Phoenix, AZ 85004
October 4-6, 2026
EXHIBITOR HOURS
Move-In
Saturday, October 3 | 8:00 AM – 4:30 PM
Sunday, October 4 | 8:00 AM – 3:00 PM
All exhibits must be fully operational by 3:00 PM on Sunday, October 4.
Exhibit Hall Open
Sunday, October 4 | 4:45 AM – 6:30 PM
Monday, October 5 | 8:00 PM – 9:00 AM
11:15 AM – 1:00 PM
4:30PM – 6:30 PM
Tuesday, October 6 | 8:00 AM – 9:00 AM
11:15 AM – 1:00 PM
Move-Out
Tuesday, October 6 | 1:00 PM – 8:00 PM
All carriers must check in by 6:00 PM on Tuesday, October 6.
Explore the full schedule for the ASHRM26 Annual Conference! See what's in store for this year's event including keynote highlights, networking opportunities and a diverse range of session topics from conference Supporting Organizations and leaders in the field.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
SPONSORSHIPS AND ADVERTISING ONSITE
Are you looking to expand your presence and further engage with the Conference Attendees? Optimize your impact and build an onsite presence by securing sponsorships. ASHRM’s sponsorship options include speaking sessions, increased branding, and year-round advertising opportunities.
Customize your engagement today by submitting a Sponsorship Contract or contacting Kevin McDonnell, kmcdonnell@smithbucklin.com.
Sponsorship Page
Sponsorship Contract
Please review the FAQs to answer any additional questions you may have. Please do not hesitate to contact us at ASHRM@smithbucklin.com. Thank you for your support of the ASHRM26 Annual Conference!
Best Regards,
ASHRM Show Management
