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title: "ASHRM26 Annual Conference | Exhibitor Bulletin #3"
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Everything you need to know to help you prepare your organization for ASHRM26. ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­    ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­  

| View in browser EXHIBITOR BULLETIN #3   Dear ASHRM26 Exhibitor,   Thank you again for your support and participation as an exhibitor at the ASHRM26 Annual Conference in  Phoenix, AZ. Please take note of the upcoming deadlines and important exhibiting information to assist you with your planning. Floor Plan Exhibitor Resource Page FAQs Rules and Regulations IMPORTANT DATES & DEADLINES PAST DUE: Action Required Full payment must be received regardless of contract submission date  Floor plans with dimensions due for any exhibitor occupying a booth that has 400 square feet or larger  Exhibitor Certificate of Insurance (COI) due   Exhibitor Drawings/Raffles notification due  Upcoming Deadlines: August August 24 Cut- Off date for discounted hotel rates Exhibitor profile information due for the mobile app August 31 The Expo Group (TEG) discount deadline Exhibitor Appointed Contractor (EAC) notification due to TEG To view all upcoming deadline dates, view here.      Action Required: Full payment due upon receipt of invoice Exhibitor Registration & Housing is live\* \*Exhibitors must be registered in order to book hotel rooms Lead retrieval licenses are available for purchase in Exhibitor Registration Portal Exhibitor Service Manual available to all exhibitors BOOTH PAYMENT REMINDER Your payment is due upon receipt of your invoice per the ASHRM26 Rules and Regulations, Section 4. The Primary Contact/Billing Contact listed on your contract will be sent an invoice from ASHRM’s invoicing & collection team. If you have any questions regarding your invoice, or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com   EXHIBITOR SERVICE MANUAL The Exhibitor Services Manual is live! The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for ASHRM26 Annual Conference. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to ASHRM Annual Conference 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com. The Discount Deadline is August 31.    Access the TEG ExpoPortal  New! Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for the Conference.    WHAT FURNISHINGS COME WITH YOUR BOOTH A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the TEG ExpoPortal.  Items included with your booth are:  8’ high black back drape  3’ high black side drape,  7×44” booth identification sign  A Turnkey Exhibit Booth includes:  (1) 6’ long x 30” high table draped in black  (2) standard side chairs  Standard 10x10 carpet  (1) wastebasket  all benefits listed under Standard Booth  a one-time vacuuming of booth space prior to show opening  EXHIBITOR BOOTH PERSONNEL & REGISTRATION Register your onsite booth staff today through the Exhibitor Portal. All exhibitors received an email from the ASHRM Registration team, ashrmed@aha.org with the subject line “Welcome to ASHRM Annual Conference 2026 - Login to the Exhibitor Portal”. This email includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact ashrmed@aha.org.    Registration How-To-Guide    Have you booked your hotel room yet? A block of hotel rooms is available to all registrants at a discounted rate. The discounted group rates apply until the reservation deadline of August 24, or until all rooms in the group block have been reserved, whichever occurs first. You must first register for your badges to receive the link to reserve housing. If you have not received your confirmation with housing instructions, please contact ashrmed@aha.org.   CONVENTION CENTER Phoenix Convention Center 100 North Third Street Phoenix, AZ 85004 October 4-6, 2026   EXHIBITOR HOURS Move-In Saturday, October 3 \| 8:00 AM – 4:30 PM Sunday, October 4 \| 8:00 AM – 3:00 PM All exhibits must be fully operational by 3:00 PM on Sunday, October 4.   Exhibit Hall Open Sunday, October 4 \| 4:45 AM – 6:30 PM Monday, October 5 \| 8:00 PM – 9:00 AM           11:15 AM – 1:00 PM           4:30PM – 6:30 PM Tuesday, October 6 \| 8:00 AM – 9:00 AM         11:15 AM – 1:00 PM   Move-Out Tuesday, October 6 \| 1:00 PM – 8:00 PM All carriers must check in by 6:00 PM on Tuesday, October 6.   Explore the full schedule for the ASHRM26 Annual Conference! See what's in store for this year's event including keynote highlights, networking opportunities and a diverse range of session topics from conference Supporting Organizations and leaders in the field.    LEAD RETRIEVAL Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.   SPONSORSHIPS AND ADVERTISING ONSITE Are you looking to expand your presence and further engage with the Conference Attendees? Optimize your impact and build an onsite presence by securing sponsorships. ASHRM’s sponsorship options include speaking sessions, increased branding, and year-round advertising opportunities.    Customize your engagement today by submitting a Sponsorship Contract or contacting Kevin McDonnell, kmcdonnell@smithbucklin.com.    Sponsorship Page  Sponsorship Contract   Please review the FAQs to answer any additional questions you may have. Please do not hesitate to contact us at ASHRM@smithbucklin.com. Thank you for your support of the ASHRM26 Annual Conference!   Best Regards,  ASHRM Show Management ASHRM Advertising & Event Sales c/o Smithbucklin, 330 N Wabash Ave, Suite 2000, Chicago, IL 60611 Unsubscribe Manage preferences |
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