IMPORTANT DATES & DEADLINES
PAST DUE: Action Required
Now Live
- Exhibitor Registration & Housing is live*
*Exhibitors must be registered in order to book hotel rooms
- Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
- Exhibitor Service Manual available to all exhibitors
August
August 31
- The Expo Group (TEG) discount deadline
- Exhibitor Appointed Contractor (EAC) notification due to TEG
September
September 14
- Pre-Show Attendee mailing list distributed to exhibitors (including company, name, title, and mailing address)
- Advance Warehouse Receiving begins
September 30
- Advance Warehouse Deadline
To view all upcoming deadline dates, view here.
Action Required:
- Full payment due upon receipt of invoice
- Exhibitor Registration & Housing is live*
*Exhibitors must be registered in order to book hotel rooms
- Lead retrieval licenses are available for purchase in Exhibitor Registration Portal
- Exhibitor Service Manual available to all exhibitors
FINAL BOOTH PAYMENT REMINDER – ACTION ITEM
Invoice reminders are being sent to the Primary Contact/Billing Contact listed on your contract from ASHRM’s invoicing & collection team. Payment is due upon receipt of your invoice per the ASHRM Rules and Regulations, Section 4. If you did not receive your invoice, please contact Pat Brayley at pbrayley@smithbucklin.com
EXHIBITOR PROFILE – ACTION ITEM
Don’t let attendees miss you by not completing your company profile. Update your company profile for the mobile app today. Your profile can be updated in the Exhibitor Registration Portal through September 25. Attendees will have access to the mobile app on September 28. For further instructions on how to add your profile, review the “Exhibitor Profile How-to-Guide”.
WHAT FURNISHINGS COME WITH YOUR BOOTH
A Standard Exhibit Booth does not come with any furnishings. If you need tables, chairs, electrical or other furnishings for your booth, you will need to place orders through the TEG ExpoPortal.
Items included with your booth are:
- 8’ high black back drape
- 3’ high black side drape,
- 7×44” booth identification sign
A Turnkey Exhibit Booth includes:
- (1) 6’ long x 30” high table draped in black
- (2) standard side chairs
- Standard 10x10 carpet
- (1) wastebasket
- all benefits listed under Standard Booth
- a one-time vacuuming of booth space prior to show opening
If you are not sure which booth you reserved, or you would like to add the Turnkey package to your booth, please contact us at ASHRM@smithbucklin.com.
Take advantage of our Tradeshow Budget Worksheet to easily estimate, organize, and track your costs for the Conference.
EXHIBITOR SERVICE MANUAL – ACTION ITEM
The Exhibitor Services Manual is live! The Discount Deadline is August 31.
The Expo Group (TEG) is the general service contractor and the exclusive provider of these services for ASHRM26 Annual Conference. If you have not already, you (as the primary contact) will receive an email from TEG, with the subject line "Welcome to ASHRM Annual Conference 2026!” This email includes a link to access the ExpoPortal. If you did not receive this information, please check your spam folder, or contact ExhibitorService@theexpogroup.com.
Access the TEG ExpoPortal
EXHIBITOR BOOTH PERSONNEL REGISTRATION – ACTION ITEM
Don’t forget to register your team for their badges. All exhibitors received an email from the ASHRM Registration team, ashrmed@aha.org, with your login links and instructions. If you did not receive this email, please reach out to ashrmed@aha.org. The last day to register staff online is September 18.
HOTEL RESERVATIONS
The discounted group rates reservation deadline was August 24. Exhibitors will need to make hotel arrangements at their earliest convenience.
CONVENTION CENTER
Phoenix Convention Center
100 North Third Street
Phoenix, AZ 85004
October 4-6, 2026
EXHIBITOR HOURS
Move-In
Saturday, October 3 | 8:00 AM – 4:30 PM
Sunday, October 4 | 8:00 AM – 3:00 PM
All exhibits must be fully operational by 3:00 PM on Sunday, October 4.
Exhibit Hall Open
Sunday, October 4 | 4:45 AM – 6:30 PM
Monday, October 5 | 8:00 PM – 9:00 AM
11:15 AM – 1:00 PM
4:30PM – 6:30 PM
Tuesday, October 6 | 8:00 AM – 9:00 AM
11:15 AM – 1:00 PM
Move-Out
Tuesday, October 6 | 1:00 PM – 8:00 PM
All carriers must check in by 6:00 PM on Tuesday, October 6.
Explore the full schedule for the ASHRM26 Annual Conference! See what's in store for this year's event including keynote highlights, networking opportunities and a diverse range of session topics from conference Supporting Organizations and leaders in the field.
EXHIBITOR MARKETING TOOLKIT
ASHRM has created a Marketing Toolkit to help exhibitors promote their presence at the Health Care Facilities Innovation Conference. The Social Media Toolkit can be found online, here, and includes exhibitor and sponsor logos, signature files, social media images, and sample content for promoting your participation. Exhibitors should not use the ASHRM corporate logo without prior approval from show management.
LEAD RETRIEVAL
Lead retrieval is available through the exhibitor registration portal. Once you log in to the registration portal, you will have the opportunity to buy and assign lead retrieval licenses.
SPONSORSHIPS AND ADVERTISING ONSITE
Are you looking to expand your presence and further engage with the Conference Attendees? Optimize your impact and build an onsite presence by securing sponsorships. ASHRM’s sponsorship options include speaking sessions, increased branding, and year-round advertising opportunities.
Customize your engagement today by submitting a Sponsorship Contract or contacting Kevin McDonnell, kmcdonnell@smithbucklin.com.
Sponsorship Page
Sponsorship Contract
Please review the FAQs to answer any additional questions you may have. Please do not hesitate to contact us at ASHRM@smithbucklin.com. Thank you for your support of the ASHRM26 Annual Conference!
Best Regards,
ASHRM Show Management
