ASHRM 2024 | October 6-9 | San Diego, CA

Exhibitor Resources

Don't miss a beat — bookmark this page and return often for the latest exhibitor information and updates for a successful show experience! 

Exhibitor Service Manual

The Expo Group is the official exhibit services partner for ASHRM 2024. The Exhibitor Services Manual is now live. 

Exhibitor Communications

Check back often for the latest communications from the ASHRM Show Management Team.

Exhibitor Registration

Exhibitor Registration is now open and the Exhibitor Booth Personnel Registration information was sent on May 29 from [email protected] with the subject line “Welcome to ASHRM Annual Conference 2024” and was sent to the primary booth logistics contact  This email contained a link to log in to the Exhibitor Portal where you can register your booth staff and purchase Lead Retrieval. If you did not receive this information, please check your spam folder or contact [email protected].

As an exhibiting company at the ASHRM 2024 Annual Conference, you receive three (3) complimentary Exhibitor Booth Staff badges and one (1) Exhibitor Full Conference badge per 10’ x 10’ booth space purchased.

  • Exhibitor Booth Staff badge allows access to the exhibit hall during move-in, exhibit hours and move-out.
  • Exhibitor Full Conference badge allows access to the ASHRM conference sessions plus the exhibit hall during move-in, exhibit hours and move-out. 


Click Here to access the Exhibitor How-to Guide.

Exhibitor Housing

Exhibitors must register for an exhibitor badge in order to reserve a discounted room at an official ASHRM hotel. Hotel reservation links are included in registration confirmation e-mails which are sent after registering.

Reservations are available on a first come first serve basis starting in June 2024. Rooms must be reserved by September 12, 2024. Note, for budget purposes the discount room rates range from $290 - $309 single/double + tax. 

Conference Agenda

The ASHRM 2024 Conference Agenda is now available.

Lead Retrieval

Lead retrieval licenses are available for purchase in the Exhibitor Portal.  Your company’s primary contact can purchase licenses, assign licenses, and review/export leads in real-time during the conference.

Click Here to learn about lead retrieval.

View the live floor plan

Solution Center Hours

Hours are subject to change.

Move In

Saturday, October 5
8:00 AM — 4:30 PM

Sunday, October 6
8:00 AM — 3:00 PM 
 

Solution Center Open

Sunday, October 6
5:15 PM — 7:00 PM

Monday, October 7
8:00 AM— 9:00 PM
11:30 AM— 1:00 PM
4:45 PM — 6:30 PM

Tuesday, October 8
8:00am — 9:00am
12:00pm — 2:00pm

Dismantle

Tuesday, October 8
2:00pm — 8:00pm

Maximize your onsite presence

Important Dates & Deadlines

May

Exhibitor Registration & Housing opens.
See the Exhibitor Registration How-to Guide for information on how to navigate the Exhibitor Portal.  You must register for your exhibitor badge to reserve a discounted room at the official ASHRM hotels.  

Order your Lead Retrieval licenses in the Exhibitor Portal.  
See the Exhibitor Training Guide for information on how to order.

June

Exhibitor Services Manual
Exhibitor Services Manual distributed by The Expo Group to all primary contacts. 

August 11

Exhibitor Booth Personnel Registration Deadline

You must register for your exhibitor badges by this date; otherwise, you must register onsite in San Diego.

 

Deadline to make any badge substitutions

Registrants who are unable to attend may send an alternate. 

 

Deadline to cancel badge registrations.

August 30

Certificates of Insurance, Exhibitor Drawings/Raffles Notification & Island Booth Floor Plans Due 

Exhibitors must maintain and provide a Certificate of Insurance (COI) with the requirements outlined in Section 19 of the Exhibitor Contract Terms & Conditions/Rules & Regulations to ASHRM Show Management on or before this date.

Email this information to [email protected].

Payments Due
Your full payment must be received by ASHRM regardless of your contract submission date. 

September 6

Discount Housing Deadline.
You must register for your exhibitor badge to reserve a discounted room and the official ASHRM hotels. Hotel reservation links can be found in your registration confirmation e-mail.

 

Exhibitor Profiles Due
You must enter your company listing into the Exhibitor Portal to be included in the mobile app launch.  
 This includes:

  • Company name
  • Description
  • Company phone number
  • Company email address
  • Website
  • Social media handles and more 

September 9

The Expo Group Discount Price Deadline. This is your last chance to take advantage of The Expo Group’s pricing discounts.
 
 

EAC Notification Deadline
 Exhibitors who intend to use an Exhibitor Appointed Contractor (EAC) to set up/dismantle their booth must complete an EAC Requirement Form by this date.  

 

Pre-Show Attendee List Distributed 

Exhibitors will receive the Pre-Show Attendee List this week. The list contains attendee names, designations, titles, organization names, mailing addresses and demographic information for those who have opted to share their contact information with exhibitors and sponsors, along with attendee interest data and product or service interest data.

September 16

Advanced Warehouse Opens
First date and time The Expo Group will begin receiving crated, boxed, or skidded materials at the warehouse. The warehouse is open Monday – Friday from 9:00 AM – 3:30 PM local time 

September 27

Advanced Warehouse Deadline

This is the last date freight can arrive at the warehouse without late penalties.  Note the warehouse closes at 3:30 PM local time.

Saturday, October 5

Exhibitor Move-In & Show-site Freight Receiving Start
The Expo Group will begin receiving freight at the San Diego Convention Center at 8:00 AM local time. 

Sunday, October 6

Exhibitor Move-In Ends 

Exhibitor move-in ends at 3:00 PM local time.

Exhibit Hall Opening

The exhibit hall opens at 5:15 PM.

Tuesday, October 8

Exhibit Hall Closing & Exhibitor Move-Out Starts

The exhibit hall closes at 2:00 PM local time & exhibitor move-out begins.
 
 Exhibitor Move-Out Ends 

All carriers must be checked in to pick up freight by 6:00 PM local time.  All exhibitor materials must be removed from the show floor by 8:00 PM.

Friday, October 18

Exhibitor Survey Due 

Exhibitors who submit their survey by this date will receive a Post-Show Attendee List the week of October 14. The list contains attendee names, designations, titles, organization names, mailing addresses and demographic information for those who have opted to share their contact information with exhibitors and sponsors, along with attendee interest data and product or service interest data. 

Questions?

Our team is here to help. Get in touch today to explore our exhibit and sponsorship opportunities or to receive assistance with your show arrangements.