2025 ASHRM Annual Conference
Sponsorship Opportunities
Build Your Brand Beyond the Booth
Sponsorship Program & Levels
The ASHRM Annual Conference Sponsorship Program recognizes organizations that invest in the conference at a higher level ($10,000 and up in total spend). Choose from our extensive menu of thought leadership, branding, and networking opportunities to build a custom program and activate additional benefits.
Silver
($10,000 – $19,999)
- Opportunity to request hotel sub-block (up to 20 rooms)
- Silver sponsor level recognition in onsite signage
- Sponsor level recognition in conference communications
- Sponsor level recognition on badge ribbon
- Enhanced listing in the Mobile App
- Additional two (2) priority points towards 2026 Solution Center space selection (in addition to standard awarded spend)
- Silver level recognition on the Annual Conference Partnership Page
Gold
($20,000 – $29,999)
- Opportunity to request hotel sub-block (up to 30 rooms)
- Gold sponsor level recognition in onsite signage
- Sponsor level recognition in conference communications
- Sponsor level recognition on badge ribbon
- Enhanced listing in the Mobile App
- Opportunity to provide an insert to be included in the official Conference Bag
- Additional four (4) priority points towards 2026 Solution Center space selection (in addition to standard awarded spend)
- Gold level recognition on the Annual Conference Partnership Page
- Opportunity for one (1) pre or post show email to attendees (ASHRM sends on behalf)
- 1-2 comp badges included
Platinum
($30,000+)
- Opportunity to request hotel sub-block (up to 40 rooms)
- Platinum sponsor level recognition in onsite signage
- Sponsor level recognition in conference communications
- Sponsor level recognition on badge ribbon
- Enhanced listing in the Mobile App
- Opportunity to provide an insert to be included in the official Conference Bag
- Additional six (6) priority points towards 2026 Solution Center space selection (in addition to standard awarded spend)
- Platinum level recognition on the Annual Conference Partnership Page
- Opportunity for one (1) pre or post show email to attendees (ASHRM sends on behalf)
- 3-4 comp badges included
Submit a Sponsorship Contract
Click the (+) sign for more details!
Opening Keynote Sponsorship
$15,000 | Exclusive
Kick off the week and close out the week by welcoming the ASHRM Opening and Closing Keynote speakers to the stage. Sponsorship includes an introduction of the speaker, a slide-in rotating deck, and your company logo on pre-conference materials and signage.
Innovation Award
$15,000 | Exclusive
The Innovation Award recognizes organizational excellence in patient safety and celebrates the efforts of risk management professionals in promoting patient safety across the health care enterprise. Sponsorship includes the sponsor logo on nomination materials, program campaign emails, recognition in the mobile app, conference signage, and a full banner ad on the ASHRM homepage. Sponsor logo on presentation slides and the option to run video with the winner.
Risk Management Professional of the Year Award
$15,000 | Exclusive
The Risk Management Professional of the Year Award is an award that recognizes an outstanding individual for their advancement and service to health care risk management. Sponsorship includes the sponsor logo on nomination materials, program campaign emails, recognition in the mobile app, conference signage and a full banner ad on the ASHRM homepage. Sponsor logo on presentation slides and the option to run a video with the winner.
Industry Symposia*
$12,500 | Contact to Learn More
Share your expertise with attendees in an engaging 45-60-minute session. Your session will open to all ASHRM25 attendees and ASHRM will scan badges for each session. Food and beverages are included and can be enhanced for an additional fee.
*More opportunities may become available based on room availability
Opportunity to record your Industry Symposia to be included in the Virtual Conference for added exposure - $5,000
Pre-Conference Attendee Webinar
$6,500 | Exclusive
Share your expertise with attendees in an engaging 60-minute thought leadership webinar before the Conference kicks off. All attendees will be invited to attend and the webinar will be promoted in two (2) Conference and educational email updates along with one (1) dedicated message. An Attendee List will be provided after and the webinar will be archived in the ASHRM Library for anyone to access. ASHRM CE will be offered.
Education Track
$5,000 | 8 Available
Reach attendees by sponsoring an education track at the Annual Conference. Your logo will be recognized as a sponsor on signage*, mobile app, and in conference materials.
Tracks include:
- Clinical/Patient Safety
- Financial
- Legal & Regulatory
- Hazard
- Operational
- Strategy
- Technology
- Human Capital
*Inclusion on conference signage is subject to ASHRM approval
Bite-Size Theater
$5,000 | 6 Available
Grab the attention of attendees by showcasing your best idea, solution, or product in a 30-minute presentation in the Blue and Red Theater. ASHRM will promote your session in pre-show marketing materials, the mobile app, the website, and onsite signage. Limited spots are available on Monday, September 29 and Tuesday, September 30. This opportunity is first-come, first-served for exhibiting companies only.
Your time slot will be assigned once the application is completed.
Opportunity to record your Bite-Size Theater to be included in the Virtual Conference for added exposure - $1,500
Chapter Leaders Lunch
$5,000 | SOLD!
Opportunity to kick off lunch with a 5-minute speaking opportunity to ASHRM Chapter Leaders. Sponsorship includes chair drop and your company logo on pre-conference materials and signage.
Submit a Sponsorship Contract
Click the (+) sign for more details!
Wi-Fi in the Convention Center
$15,000 | SOLD!
Attendees love to be connected at all times and your company can make that happen! This sponsorship opportunity includes a customized SSID, Password, and Branded Splash Page. Your company logo will be placed on signage throughout the conference.
Conference Mobile App
$15,500 | SOLD!
Engage ASHRM attendees through the highly popular mobile app (87% download rate). Sponsorship includes a customized splash page, (1) push notification per day, logo recognition on the Genius Bar, and an icon listing on the menu navigation page with opportunity to provide a link to a product/promotion page on your website and also signage placed around the Convention Center
Hotel Room Key Cards
$12,500 | SOLD!
Hold the key to reaching ASHRM Annual Conference Attendees! All inclusive of production and distribution costs. Exhibitor may provide a custom design or a logo for the room keys. Specifications will be provided by show management and design must be approved by ASHRM.
5K Run/Walk
$10,000 | Exclusive
Make your presence known and support a healthier lifestyle! Strengthen current relationships in a fun and relaxed setting at the ASHRM 5K run/walk during the ASHRM Annual Conference. As a sponsor, you’ll receive extensive exposure, including the opportunity to have your logo prominently displayed on the race bib and balloon arch and in all communications regarding the event.
Banner on Registration Confirmation Email
$5,000 | Exclusive
Your customized banner ad will be placed at the bottom of each attendee's registration confirmation. Registration is scheduled to launch in 2025.
Banner Ad in Daily Attendee E-Blast
Starting at $3,500 | 2 Per Newsletter
Promote your products and services with an ad in the daily emails that are sent out every day of the conference to attendees and ASHRM members.
Medium Banner - $3,500
Top Leaderboard - $5,000
Pre- or Post-Event Emails
$3,500 | Exclusive
Promote your participation or contribute to the conversation with an email that is sent out to registered attendees before or after the conference.
Average Open Rate: 25%
Pre and Post Event Emails $6,000 Exclusive
Reach registered attendees before and after the conference with an email that is sent out to registered attendees before and one after the conference.
Average Open Rate: 25%
Conference Bag Insert
$3,000 | 3 Available
Drive traffic to your booth or promote a new solution by getting your marketing collateral into the hands of all attendees! Exhibitors must provide collateral to be stuffed in the conference bags prior to the opening of the Annual Conference. Content is subject to review and approval by ASHRM.
Click the (+) sign for more details!
Professional Headshot Lounge
$10,000 | Exclusive
Provide attendees the opportunity to have professional portraits taken by photographers free of charge while they are at ASHRM! Includes recognition via signage, daily push notifications, and a loudspeaker announcement per Solution Center opening to drive traffic. Sponsor also has the opportunity to provide collateral in the lounge.
Solution Center Happy Hour
(Beer & Wine)
$3,500 | 6 Available
Be a great host. Provide a beer and wine bar near your booth during the Solution Center Happy Hour. Includes logo recognition on a tabletop sign and a decal on the front of the bar.
Upgrade to include Specialty Cocktail: $1,500
Be an even greater host. Provide a specialty cocktail in addition to the Beer and Wine bar during the Solution Center Happy Hour.
Snack Stations
$3,500 | 6 Available
Draw traffic by hosting a fun snack station in your booth during Solution Center hours. Stations are available Monday, September 29 and Tuesday, September 30, limited to one per day and available first-come, first-serve. Snacks can only be purchased through ASHRM. Other catering orders will not be permitted.
Mobile App Push Notifications
$1,500 Each
Send your marketing message (max 100 characters) directly to the mobile devices of ASHRM25 attendees.
Search for Solutions
$1,500 + $100 Prize | 20 Available
Stamp attendee cards as they visit your booth to answer a question about your company. Participants must provide a prize to be raffled off near the end of the show. Attendees must be present to win.
Submit a Sponsorship Contract
Click the (+) sign for more details!
Conference Backpack
$25,000 | SOLD!
Market your company by sponsoring the conference registration bag. The bags are distributed at the registration desk upon attendee arrival. This sponsorship entitles you to provide your company logo on this prominent piece that is sure to be used during and after the conference. Bags include sponsor logo and ASHRM logo.
Attendee Notepad
$15,000 | Exclusive
Attendees need a place to take notes while they network and learn throughout the Annual Conference! Sponsorship includes your company logo placed on the cover of an executive portfolio that will be distributed to attendees through the registration bags.
Pen to go with the Notepad Sponsorship: $3,000
Make sure the attendees have something to write with. Add the Pen sponsorship to the Notepad. Your company logo will be placed on the pen.
Conference Lanyard
$12,500 | SOLD!
Attendees will not only see your logo, they will wear it. Take advantage of this opportunity to put your company’s name around the neck of attendees, speakers, sponsors, and exhibitors. This opportunity is exclusive.
Branded Water Bottles
$10,000 | SOLD!
Remind attendees to stay hydrated with a complimentary reusable water bottle. Printed with your company logo and the event logo, the water bottles will continue to promote your company well after the Annual Conference.
Click the (+) sign for more details!
Hosted Speaking Session
$7,500 | Exclusive
Host a 45-minute speaking session during a time when no other breakouts are happening. Your exclusive session will be promoted on the ASHRM Virtual Agenda and in the platform. It will also live in the On-Demand Library post-event.
Event Welcome Video
$7,500 | Exclusive
Welcome attendees to the ASHRM Virtual Conference with a pre-recorded video that will automatically play the first time an attendee enters the virtual lobby.
Submit a Sponsorship Contract
Stair Clings
Starting at $6,000 | 4 Available
Option 1: Grand Staircase, All Stairs (Exclusive) $10,000
- Includes all the stairs -32 Steps
Option 2: Grand Staircase, Bottom Stairs Only (Exclusive) $7,000
- Includes all the bottom 8 stairs (front and left hand side)
Option 3: MLK Staircase in Concourse C (Exclusive) $7,000
- Includes all the stairs -17 Steps
Option 4: Grand Staircase, Top Stair Only (Exclusive) $6,000
- Includes all the stairs -16 Steps
Column Wraps
$5,000 | 10 Available
Highlight your brand on a 64.5"W x 75.5"H column wrap in a high traffic area leading to the exhibit hall.
Option 1: Leading towards Solution Center and registration
Option 2: Outside General and Concurrent Sessions
Branding Towers
$5,000 | 4 Available
Highlight your brand on a 1M X 1M X 8FT (104 sq ft) branding tower in a high traffic areas outside the general and concurrent session rooms.
Aisle Signs
$5,000 | 3 Available
Showcase your company logo on the official aisle signs which hang from the ceiling and are highly visible throughout the Solution Center.
- 1/2" foam board, DS, Double Sided, 48" w x 96" h, two grommets on top with no dangler each
Escalator Branding
Starting at $3,000 | 9 Available
Option 1: Escalator Rail Cling (4 Available) $7,000 per side/$12,000 for 2 sides
- Leading to and from Exhibit Hall C
Option 2: Escalator Landing (2 Available) $6,000
- Exhibit Hall Cling
Option 3: Escalator Runner to Exhibit Hall C (2 Available) $5,000
- Runner per 1 escalator
Option 4: Escalator Runners (Exclusive) $3,000
- Concourse C towards MLK Drive
Digital Signage
Starting at $2,000 | 2 Available
Option 1: Near Registration Concourse C
- $4,000/day or $10,000 for Full Conference
- 6480x1920
Option 2: Top of Main Staircase
- $2,000/ day or $5,000 for Full Conference
- 1920x1080
Floor Clings
Starting at $1,500 | 8 Available
Option 1: 10' x 10' $4,000
Option 2: 4' x 4' $1,500
See You in Charlotte!
Contact the ASHRM Sales Team for the latest exhibit and sponsorship information.